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Data Management / Lease Administration

Providing comprehensive lease services to help CEOs, CFOs, property managers, compliance and procurement to manage their data portfolios more effectively.

CBRE has been providing lease administration services to Fortune 500 companies for more than 20 years and is internationally recognized as an industry leader in Corporate Real Estate data management. We have proven experience in managing small and large, local & global portfolios and offer a unique end-to-end solution for all aspects of lease data management.

Our advantage lies in our lease administration software; Sequentra and in our Data Managers who proactively help companies to reduce risk and uncover savings opportunities.

We are proud to have completed some of the largest and most complex real estate data abstraction / lease translation projects in the sector.


How it Works?

  • Step 1: Data & document collection

    Collecting all lease documents, amendments, title deeds, plans & pictures in a digital and properly catalogued format to enable CBRE to abstract and input to a software platform. Typically, the document collection and cataloguing will be completed by the client internally and shared with CBRE electronically.

  • Step 2: Data collation & review

    CBRE will review all data & documents provided for completeness and may follow up with any additional queries to the client.

  • Step 3: Technology selection

    Working with the client, CBRE will assess technology and scope requirements and recommend a real estate database that is fit for purpose and economically suitable.

  • Step 4: Data abstraction & input

    CBRE will abstract all data points in accordance with the agreed abstraction standards. The data will then be input to the data base and validated by a second portfolio manager.

  • Step 5: Reporting

    Working with the client, CBRE will agree to a standard set of reports and outputs including their frequency and audience. These will include critical lease events and tactical reporting such as portfolio summary and metrics.

  • Step 6: Transition status updates

    CBRE will provide weekly transition status updates and reports and will follow a robust project plan to ensure all transitions are delivered on time and within budget.


Our Data Management & Lease Administration Solutions

  • Data abstraction / extraction
  • Critical date reporting
  • Benchmarking
  • Process Data Changes & Updates
  • Key date alert notification
  • Reporting 
  • Lease audit
  • Lease documents management
  • Risk mitigation
Any Questions?
Our team is here to help
Contact Us

Lease Management Software & Platforms



A real estate data management Software as a Service (SaaS) providing a way to collaborate and share data in real-time within a company. Plus, is available as a mobile application and it doesn’t require any software to be loaded locally.
Request a demo Learn more
<b>Portfolio Optimizer</b>

Portfolio Optimizer

A comprehensive software tool that combines client portfolio data with market intelligence to identify opportunities and cost saving in real estate.

Additional Key Offerings

Lease Accounting / Financial Management

These services include the management of all property income and expenditure, authorization and payment of Lease Liabilities, accounting & reporting. This service often results in savings for our Clients due to overcharges/payments.

Portfolio / Property Management

CBRE’s Estates Managers interface with the Client’s in-house Corporate Real Estate team and/or operational business units and act as the liaison between the landlords, tenants and sub-tenants with respect to all Real Estate matters.

Portfolio Services

Contact Us

Chris Roberts
Chris Roberts
Regional Director
Hong Kong
Portfolio Services
+852 28201589
Luke Langford
Head of Portfolio Services
Asia Pacific
Portfolio Services
+852 2820 8137
+852 5720 3777